Outlook -> QuickParts -> create templates - Create a reusable building block

1.      Select the content or email message part that you want to store as a reusable building block.

To store paragraph formatting — including indentation, alignment, line spacing, and pagination — with the entry, include the paragraph mark (PI  ) in the selection.

Note:  To view paragraph marks, on the Format Text tab, click the Paragraph button.

2.      On the Insert tab, in the Text group, click Quick Parts.

3.      Click Save Selection to Quick Part Gallery.

4.      Fill out the information in the Create New Building Block dialog box:

o    Name     Type a unique name for the building block.

o    Gallery     Select the gallery that you want the building block to show up in.

o    Category     Select a category, such as General or Built-In, or create a new category.

o    Description     Type a description of the building block.

o    Save in     Click the name of the template in the drop-down list.

A template must be open to be displayed in the drop-down list of template names.

o    Options     Choose one of the following:

§  Select Insert in its own paragraph to make the content into its own paragraph, even if the user's cursor is in the middle of a paragraph.

§  Select Insert content in its own page to make the content into its own page.

§  Select Insert content only for all other content.

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